Proposing an accessible exhibition

B2.1 · Write a reasoned proposal to a decision maker, addressing a competing concern and a missing fact.

B1 reports and requests; B2 comparisons, concessions and conditional recommendations.

Model

Estimada coordinadora:

Le escribo para proponer un cambio en la inscripción del club de excursiones. El formulario actual permite organizar las plazas con rapidez, pero algunas personas han pedido poder apuntarse por teléfono. La facilidad del equipo para gestionar una lista no debería convertirse en una dificultad para quienes no utilizan habitualmente formularios digitales.

Propongo mantener el formulario y añadir un horario semanal de atención telefónica. Ambas vías tendrían que alimentar la misma lista para evitar reservas duplicadas. No sabemos todavía cuántas llamadas recibiríamos, por lo que sería prudente empezar con una prueba de cuatro semanas y revisar la carga de trabajo.

Comprendo la preocupación de que una segunda vía complique la organización. Sin embargo, una persona responsable y un registro común permitirían comprobar las plazas antes de confirmar cada reserva. La propuesta no consiste en prometer atención permanente, sino en ofrecer una alternativa limitada y comprensible.

Antes de anunciarla, necesitaríamos confirmar quién puede atender el teléfono y cómo se comunicarán los cambios al resto del equipo. ¿Podría valorar la prueba y señalar qué condiciones harían viable su aprobación?

Atentamente,

Elena

1. pero algunas personas han pedido poder apuntarse por teléfono · The proposal introduces a competing need without dismissing the existing system.
2. sería prudente empezar con una prueba de cuatro semanas · A conditional trial responds to missing demand information.
3. Comprendo la preocupación de que una segunda vía complique la organización · An objection is addressed through the proposal’s mechanism, not ignored.

Task

Write a proposal to the director of a small local archive about an exhibition. The archive wants visitors to examine documents, but originals must stay in locked cases. A visitor group has requested versions that can be read while seated. The archive can make large-print copies for 120 euros; an online-only version would cost 80 euros, but the hall has unreliable mobile reception and no public Wi-Fi. The exhibition budget for these additions is 150 euros. Staff can place printed copies at a seated reading table. The director worries that reproductions will make visitors ignore the originals. No one has checked whether the hall already has a suitable table. Recommend a feasible approach, compare it with an alternative, address the director’s concern and identify what needs confirmation before announcement. Do not promise access arrangements that have not been checked. This is an invented case. Write in Spanish. The word range is a guide, not an automatic pass/fail rule. Use the criteria for teacher assessment or self-assessment; there is no automatic mark.

180–240 words

Planning

1. Which option serves the stated access need under the budget and connection constraints?
2. How can you answer the director’s concern while protecting the originals?
3. Which missing practical fact could prevent the proposal from working?

Criteria

1. Make a clear recommendation adapted to the director’s decision and the visitor group’s need.

   The recipient must understand the proposed action and purpose.

2. Compare relevant options using the given constraints and distinguish confirmed from missing information.

   A cheaper option is not automatically feasible for this audience.

3. Address the competing concern with reasons and an implementable arrangement.

   A persuasive proposal considers objections rather than dismissing them.

4. Maintain a professional register and develop the reasoning through well-linked paragraphs and precise references.

   The reader must be able to trace claims, limitations and requested next steps.

Review

Keep your first draft. For each criterion, quote evidence from your own text and mark evidenced, partial or not yet evidenced. Revise a weak passage and explain how the change helps this reader. If all four are evidenced, justify a specific factual or language check. Compare meaning with the guide; different wording is welcome, and matching the example does not by itself prove success.

Guide and answers